Executive Board

Officers

Members-At-Large

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Duties of Officers

Co-chairs / Chair and Vice Chair
• Prepare the agenda, convene and preside over meetings
• Promote the general effectiveness of the Committee
• Maintain communication with other NGO Committees, UN agencies, and divisions such as WHO, UNICEF, and Member states
• Represent the Committee when required, such as at meetings of CONGO

Recording Secretary
• Keep minutes of the General and Executive Committee meetings
• With the approval of the minutes by the Co-chairs, distribute the minutes to the Executive Committee members
• Keep an archive the Executive Committee minutes, concept notes, and flyers.

Corresponding Secretary
• Maintain an email list and record of members in good standing, as well as a more extensive mailing list of those who have attended any of our general meetings and other events in which we participate, including the speakers at those events
• Send announcements of the committee’s upcoming meetings to our members, mailing list, the CONGO office, and other persons and organizations designated by the Executive Committee
• Post minutes on the website of open meetings and other information decided by the Executive Committee

Treasurer
• Receive and disburse funds as determined by the Executive Committee
• Maintain the Committee bank account and report on the account activity on a regular basis to the Executive Committee
• Prepare an annual budget, indicating sources of income and expenses, and present the budget to the entire Committee at its year end General Meeting
• Maintain the books of the organization following acceptable accounting procedures

Members-at-Large
• Assist the Executive Committee and its officers in carrying out the work of the Committee
• Draft flyers for Co-Chairs’ approval